stage 3. Composing a report

These notes follow the order of the online form and offer guidance to ensure that the website entry appears as it should.

Location

1. Name   This is just the name of the place (ex. village)

2. Country    England, Ireland, Scotland or Wales

3.National grid reference    This should follow the standard two-letter and six-number format for mainland Britain.  With UK Grid Reference finder (http://www.gridreferencefinder.com/), you can click on your building on an aerial view to get its NGR. Alternatively, ‘Listed Buildings Online’ covers the whole UK and includes the NGR of every listed building (http://www.britishlistedbuildings.co.uk/). Both websites are free, but provide 10-figure NGR refs which have to be reduced to the 6-figure format required by the CRSBI online form.

4. Settlement   This is our choice of name for the type of building you are describing.  Many categories appear in the drop-down menu, and you should make sure that none of them is appropriate before adding another.

5. Visit date  This is the date or dates you have visited the site

6. Status  “Draft” is added when you start filling in your report. When it has been ready to be checked by an editor then you can change the status to “ready for review”.

7. Authors   Add your own name, or if there is more than one fieldworker, both names. If you are completing work started by another fieldworker retain their name/s. If the author box says Nora Courtney delete this. It was added automatically by the programme when then site was put on the database

8. Description    For a church or other building (as opposed to a museum), the description should locate the settlement within the county, and the church or whatever within the town or village.  It should be brief and informative, giving, in the most useful and clearest possible order, the essential details of the building, stating exactly what Romanesque sculpture there is in or on it.

9. History   The history section should concentrate on the medieval history, usually beginning with the Domesday survey (which will describe the vill or manor both in 1086 and immediately before the Conquest), and sometimes note the presence of a priest or a church.  Note that the absence of a church in the Domesday Survey does not indicate that there was not one there at that time.  For the history after 1086 fieldworkers will rely on VCH – which usefully includes details of the advowson of the church as well as the manorial history - or on local or county histories, but there is no need to present the story after the end of the 12thc in this section

10. Comments   Comments can come from the literature about a church, or from you, the fieldworker, and the source should be made clear in the site entry

11. Fieldworker notes  This is a place where you can leave notes for yourself or editor about problems or questions, and this will never been seen on the crsbi website.  It is for admin use only.

12. Site dioceses   Two diocese entries are required for each site report; now and medieval, except for Scotland which has no dioceses now. Note too that even secular buildings stand within a diocese. 

13. Site Regions   We use the traditional or historic counties of England, Wales, Scotland and Ireland (calling them pre-1974 (traditional)), alongside the current counties and Unitary Authorities of England and Wales and council areas of Scotland and Northern and Southern Ireland. This is complicated, and separate papers and a map are available to review.

14. Site Dedications  

We have two categories: medieval and now. The dedication (now) is what appears on the church notice board, its website and its entry on the A Church near You website.  For double dedications, add the two saints separately, marking both now as at Kilpeck.  St Mary is a nightmare, because she can come in so many forms (Our Lady, Blessed Virgin Mary etc.).  It is important to get the wording correct, as used by the church itself.  Spellings vary for some saints, so check if you find Nicolas/Nicholas, Laurence/Lawrence etc.  As always use the form employed by the church itself and don’t try to standardize.  If you cannot find any evidence of the medieval dedication, then the option to select from the dropdown menu is not confirmed

15. Features   Create a list of the features that appear on your site with Romanesque sculpture.  For a list of features, see the features checklist page.

16. Bibliography  Full bibliographic details are entered on each site entry in this section.  Abbreviated (Author (date)) forms are used only for references within the text of the entry. Ensure that titles etc. are consistent between site entries.

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Once you have all this information noted in your report, you are ready to upload this information, photos and descriptions to the online form.